Format of Trial Balance

Sr.

Debit (Dr)

Amount

Credit (Cr)

Amount

Assets:

Goodwill

Land and building

Plant and machinery

Furniture and fitting

Stock (inventory, merchandise)

Prepaid expenses

Debtors (book debts)

Bills receivable

Account receivable

Accrued income

Cash balance

Bank balance

Expenses:

Opening stock

Purchase

Carriage inward/outward

Purchase expenses

Factory expenses

Office expenses

Selling expenses

Distribution expenses

Financial expenses

Bad debts

Discount allowed

Interest paid

Commission paid

Rent paid 

Goods lost or destroyed

Other expenses

Losses:      

Loss on sales of assets

Loss on sales of investment

Return:

Sales return

Capital and reserve:

Capital

General reserve

Capital reserve

Reserve fund

Reserve for bad debts (doubtful debts)

Liabilities:

Creditors

Bills payable

Account payable

Loan (10% Loan)

Outstanding expenses

Advance income

Revenue and income:

Sales

Interest received

Discount received

Commission received

Rent received

Bad debts received

Other income  

Gain:

Gain on sales of assets

Gain on sales of investment

Return:

Purchase return

Trading Account

Purchase expenses:

Carriage or carriage inward

Freight or freight inward  

Carriage on purchase

Purchase expenses

Octoi

Import duty or custom duty

Clearing charge

Dock charge (dock dues)

Coolie and cartage

Packing on purchase 

Factory expenses:

Wages and salary

Productive wages

Store keeper’s salary

Fuel and power

Motive power

Store consumed*

Coal, gas, stem and water

Heating and power

Excise duty

Royalty (for manufacturing)

Factory insurance

Factory rent, rates and taxes

Estimate expenses

Benefit to workers  

Other factory expenses          

Office or Administrative Expenses:

Salary and wages

Director’s fees

Office rent, rates and tax

Printing and stationery

Postage expenses

Insurance

Phone, mobile, internet expenses

Bank charge

Legal charge

License fees   

Audit fee

Interest on loan

Staff benefits

Bonus to staff  

Office lighting and power

Entertainment expenses

General expenses

Establishment expenses

Commission paid

Manager’s commission

Interest on capital

Non-cash expenses:

Depreciation on equipment

Depreciation on furniture

Depreciation on land building 

Depreciation on office vehicle

Written-off (fictitious assets)

Selling and Distribution Expenses:

Carriage or freight outward

Carriage or freight on sales

Travelling expenses

Advertisement and publicity

Free sample

Sales expenses 

Packing expenses

Salary to sales agent

Commission to sales agent

Rent of warehouse or godown

Stationery, postage expenses

Phone, mobile, internet expenses

Insurance of warehouse

Trade or trading expenses

Delivery expenses

Bad debts

Provision for bade debts

Discount allowed

Sales tax or VAT  or GST

Non-cash expenses:

Depreciation on warehouse

Depreciation on delivery van

Other expenses and losses:

Loss by fire or theft

Loss on sales of fixed assets

Repairs and maintenance

Purchase return, return outward, return to suppliers and return to creditors are synonyms.

Sales return, return inward, return by customers and return from debtors are synonyms. 

Store consumed* contains soap, detergent, cotton, cotton waste, chemicals, grease, wastage papers etc.