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Horizontal Filing and Vertical Filing (Horizontal Filing vs Vertical Filing)

Arjun EP

Published on: October 21, 2020

Filing System

According to require, there are different types of filing systems.

The filing system is depended on size and nature of the organization.

Mainly, there are two types of filing system; they are traditional filing system and modern filing system.

Keep in Mind

Horizontal Filing System

A lateral filing system is best for a home office or a small business.

Since, horizontal files take up very little Interior space.

You can fit more files into your lateral cabinet this way and take up less floor space with cabinets.

Vertical filing System

A vertical filing system is best for large offices with a high volume of files.

They have deep drawers for folders to stand upright and are great for holding an in-depth filing system.

These take up very little wall space since they con stack fairly high.

(2) Modern Filing System

Traditional filing system is not suitable for large and modern organization.

Because large organization has to keep large numbers of documents.

To fulfill requirement of large organization, modern filing system has been developed.

There are mainly two types of filing system in modern filing system.

They are horizontal filing system and vertical filing system.

(A) Horizontal or Lateral Filing

Horizontal means lying down or sleeping position.

Horizontal filing is also known flat filing and lateral filing.

Under this method, files or folders are kept in horizontal or sleeping position.

Files are kept in a pile of one upon another.

Under this system papers are punched and tied with lace in hard paper file.

Some kinds of file contains metal clip for pressing the papers.

Horizontal files can be kept in alphabetical or numerical order.

Advantages of horizontal filing

The main advantages of horizontal filing are as follows:

a. It is easy to understand and easy to operate.

b. It is suitable for both small and large organization.

c. It is economical because it does not require any costly equipment.

d. It needs less space because files are kept in flat position etc.

Disadvantages of horizontal filing

The main disadvantages of horizontal filing are as follows:

a. It is n not suitable for large organization where more documents are needed.

b. It needs more time for punching and fastening.

c. It may loss some evidence while punching at middle corner.

d. It is not flexible because file cannot hold more documents etc.

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(B) Vertical Filing

Vertical means standing position. Under this method, files or folders are kept in vertical or standing position in the drawer.

Files are kept in standing position with one support another.

Under this system papers are punched and insert into clip of file.

File does not contain any clip for papers support.

Vertical files can be kept in alphabetical or numerical order.

Advantages of vertical filing

The main advantages of vertical filing are as follows:

a. It is suitable for large organization because each file contains more documents.

b. It provides safety for documents because files are kept in drawer.

c. It maintains secrecy because files are kept in drawer with lock.

d. File can be found easily because it shows all files in vertical position etc.

Disadvantages of vertical filing

The main disadvantages of vertical filing are as follows:

e. It is not suitable for small organization because it needs costly equipment.

f. It consumes more space for files and drawers.

g. It requires trained person for operating.

h. Due to loose position, files may be missed etc.

Different between Horizontal Filing and Vertical Filing

Bases	Horizontal Filing	Vertical Filing
Position	Horizontal filings are arranged in horizontal position.	Vertical filings are arranged in vertical position.
Paper position	Under this method, papers or documents are tied with lace or clip	Under this method, papers or documents are in loose position.
Economy	It is an economical system.	It is costly system.
Suitable	It is suitable for small organization	It is suitable for large organization.
Flexibility	It is not flexible because it cannot hold a large numbers of documents.	It is not flexible because it cannot hold a large numbers of documents.
Quick reference	It does not provide quick reference for file find.	It provides quick reference for file find.
Protection	It provides limited protection for documents.	It provides maximum protection for documents.