Journal voucher is also called goswara voucher.
It is the prime part of new accounting system of Government of Nepal.
Journal voucher is the first document used for recording the financial transactions that took place in government offices.
The Journal Voucher is based on the principles of double entry system.
It is used by both central and operating level offices of the Nepal Government.
Under new accounting system of Government of Nepal, journal vouchers are classified into following three categories; they are:
(1) Journal voucher for expenditure transactions
(2) Journal voucher for advance and clearance of advance transactions
(3) Journal voucher for miscellaneous transactions
BUDGET EXPENDITURE: VERY OLD RULE
Journal Voucher
Code |
Particulars |
LF |
BH No. |
Debit Rs |
Credit Rs |
|
Dr BE Office materials |
|
2.03 |
5,000 |
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Cr Nepal Rastra Bank |
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|
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5,000 |
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(Being- office materials purchased by cheque….) |
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Total |
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5,000 |
5,000 |
BUDGET EXPENDITURE: OLD RULE
Journal Voucher
Code |
Particulars |
LF |
BH No. |
Debit Rs |
Credit Rs |
|
Dr BE Office materials |
|
22311 |
5,000 |
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Cr DTCO Treasury Single Account |
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5,000 |
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(Being- office materials purchased by cheque….) |
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Total |
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5,000 |
5,000 |
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BUDGET EXPENDITURE: NEW RULE
Journal Voucher
SN |
Code |
Activities |
Particulars |
LF |
Sources |
Debit |
Credit |
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Sub-head |
Program |
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Level |
Bearer |
Type |
Payment |
Amount |
Amount |
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No. |
Code No. |
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Orgn |
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mode |
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22311 |
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Dr BE Office materials |
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Local Govt |
Local Govt |
cash |
cash |
5,000 |
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Cr DTCO Single Account |
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5,000 |
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Total |
5,000 |
5,000 |
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Amount in words: five thousand only |
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Brief narration of transaction: office materials purchased by issuing cheque |
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Confirmation details of the transaction are attached along with Form No. 202 and others. |
Keep in Mind (KIM)
Old rule: |
New rule: |
Cash comes in: Dr NRB |
Cash comes in: Dr DTCO Single Account |
Cash goes out: Cr NRB |
Cash goes out: Cr DTCO Single Account |
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DTCO = District Treasury Controller Office |
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Accounting Equation |
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Basic Journal Entries in Nepali |
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Basic Journal Entries |
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Journal Entry and Ledger |
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Ledger |
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Subsidiary Book |
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Cash Book |
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Trial Balance & Adjusted Trial Balance |
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Bank Reconciliation Statement (BRS) |
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Depreciation |
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Final Accounts: Class 11 |
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Adjustment in Final Accounts |
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Capital and Revenue |
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Single Entry System |
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Non-Trading Concern |
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Government Accounting |
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Goswara Voucher (Journal Voucher) |
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Format of Journal Voucher (New Syllabus)
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AGF No. 203 |
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Government of Nepal |
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…………….…… Office/Department/Ministry |
Date: |
xxxx−xx−xx |
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Office Code No. |
JV No. |
xx |
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Journal Voucher |
Electronics Transaction No. |
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Types of Journal Voucher: |
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Budget Sub-head No. |
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SN |
Code |
Activities/ |
Particulars |
LF |
Sources |
Debit |
Credit |
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Sub-head |
Program |
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Level |
Bearer |
Type |
Payment |
Amount |
Amount |
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No. |
Code No. |
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Orgn |
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mode |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
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Dr ………………………………… |
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xxxx |
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Cr ………………………………… |
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xxxx |
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Total |
xxxx |
xxxx |
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Amount in words: |
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Brief narration of transaction: |
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Confirmation details of the transaction are attached along with Form No. 202 and others. |
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For payment purpose
SN |
Payment receiver’s name |
Bank Account No./Slip No. |
PAN No. |
Payment Amount |
Attach Documents |
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Total |
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Prepared by: |
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Submitted by: |
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Approved by: |
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Date: |
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Date: |
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Date: |
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Designation: |
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Designation: |
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Designation: |
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Explanation of Journal Voucher
The journal voucher format is divided into four parts; they are explained below:
First part
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AGF No. 203 |
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Government of Nepal |
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…………….…… Office/Department/Ministry |
Date: |
xxxx−xx−xx |
|
Office Code No. |
JV No. |
xx |
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Journal Voucher |
Electronics Transaction No. |
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Types of Journal Voucher: |
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Budget Sub-head No. |
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In this part, the following details are included:
(1) Name; write here any one name of the office, department or ministry.
(4) Electronics transaction number; write here online payment transaction number.
(1)Types of journal voucher; write here any one of Receipt/Expenditure/Security/Other.
(2) Budget subhead number; write here budget head number of budget expenditure (BE) number.
(3) Office code No.; write here code number of the office.
(4) Date and JV No.; JV stands for journal voucher, write here date and serial number of the journal voucher.
Second part
It is the main part of the journal voucher
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SN |
Code |
Activities/ |
Particulars |
LF |
Sources |
Debit |
Credit |
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Sub-head |
Program |
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Level |
Bearer |
Type |
Payment |
Amount |
Amount |
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No. |
Code No. |
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Orgn |
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mode |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
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Dr ………………………………… |
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xxxx |
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Cr ………………………………… |
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xxxx |
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Total |
xxxx |
xxxx |
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Amount in words: |
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Brief narration of transaction: |
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Confirmation details of the transaction are attached along with Form No. 202 and others. |
In this part, the following details are included:
(1) |
1 |
SN stands for serial number; write here serial numbers of recording transactions. |
(8) |
2 |
Code or subhead number; write here code (a, b, c or i, i, iii) or budget head number of BE transaction. |
(9) |
3 |
Activities or program code number; write here activities or program code. |
(10) |
4 |
Particulars; write here debit and credit financial transaction according to their nature. |
(11) |
5 |
LF; write here page number of ledger in which the transaction is posted. |
(12) |
6 |
Level; write here any one of Federal Govt, Province Govt, State Govt or Local Govt. |
(13) |
7 |
Bearer Organisation; write here any one of Donor; Nepal Govt; State Govt or Local Govt. |
(14) |
8 |
Types; write here any one of source types of cash, donation or loan |
(15) |
9 |
Payment mode; write here mode of payment like cash, direct payment or reimbursement. |
(16) |
10 |
Debit amount; write here the debit amount of financial transaction of the journal voucher. |
(17) |
11 |
Credit amount; write here the credit amount of financial transaction of the journal voucher. |
(18) |
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Total; do the sum of debit and credit |
(19) |
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Amount in words; write here the total amount in words like twenty five thousand |
(20) |
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Brief narration of transaction; write here the narration or brief explanation of the transaction. |
Third part
This part of format is used for expenditure transitions of the government office.
For payment purpose
SN |
Payment receiver’s name |
Bank Account No./Slip No. |
PAN No. |
Payment Amount |
Attach Documents |
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Total |
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In this part, the following details are included:
(21) SN; write here serial number of the transitions.
(22) Payment receiver’s name; write here the name of cash receiver party.
(23) Bank account number or slip number; write here payment receiver’s bank account number.
(24) PAN No.; write here payment receiver’s PAN (permanent account number).
(25) Payment amount; write here payment amount and do the sum of them.
(26) Attach documents; write here supporting documents of the payments.
Fourth Part
This part is used for signature, date and position.
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Prepared by: |
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Submitted by: |
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Approved by: |
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Date: |
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Date: |
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Date: |
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Designation: |
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Designation: |
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Designation: |
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(27) Prepared by; write here the name, date of the question and junior accountant
(28) Submitted by; write here the name, date of the question and accountant
(29) Approved by; write here the name, date of the question and officer
Keep in Mind (KIM)
AGF = Auditor General Form |
BH = budget head |
BE = budget expenditure |
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JV = Journal voucher |
LF = ledger folio number |
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Base headings |
8 |
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Office codes are: |
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Main headings |
25 |
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Starting with 1, President and Vice president |
At the end 3, revenue expenditures |
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Headings |
41 |
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Starting with 2, Constitutional bodies |
At the end 4, capital expenditures |
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Sub-heading |
75 |
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Starting with 3, Ministries |
At the end 3, incomes |
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Total |
157 |
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Starting with 5, Financial management |
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New accounting system is based on the principle of double entry system of book keeping.
Every debit entry has equal balance to credit entry.
The rule for debiting and crediting may be done in two ways.
They are nature of account and nature of transaction.
It is old or traditional rule.
Under this rule, every financial transaction affects two aspects.
One is debit and other is credit.
Natures of accounts are classified into three types.
The rules for debit and credit are:
For personal account |
For real account |
For nominal account |
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Receiver |
Debit |
Comes in |
Debit |
Expenses or losses |
Debit |
Giver |
Credit |
Goes out |
Credit |
Income or gains |
Credit |
It is new or modern rule.
Under this rule, assets and liabilities are mentioned as increase or decrease.
The rule of increase and decrease are as follows:
Assets increase |
Debit |
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Assets decrease |
Credit |
Liabilities decrease |
Debit |
|
Liabilities increase |
Credit |
Revenue decrease |
Debit |
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Revenue increase |
Credit |
Expenses increase |
Debit |
|
Expenses decrease |
Credit |
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