While preparing this statement, you should:
Find out current month and last month,
Upto means cumulative,
Expenditures upto last month = total of month 1 + month 2 and so on,
Expenditures upto current month = total upto last month + expenditure of current month
Column 1: Write here budget sub heading number
Column 2: Write here the name of budget expenditures
Column 3: Write here amount of annual budget
Column 4: Write here cumulative budget released amount of related budget sub-heading
Column 5: Write here expenditures upto last (previous) month
Column 6: Write here expenditures of current month
Column 7: Write here expenditures upto current month (current month + upto last month) viz 5+6
Column 8: Write here uncleared advance of related budget expenditures
Column 9: Write here net amount after deducting uncleared advance viz 7–8
Column 10: Write here balance of budget viz 3–7
Here, Amount = Rs = $ = £ = € = ₹ = Af = ৳ = Nu = Rf = රු = Br = P = ₦ = Birr = Currency of your country
PROBLEM: 2A
An Operating Level Office (code 036) has following extracted information:
BH No. |
Budget Head |
Annual Budget |
Expenses upto Magh |
Expenses upto Falgun |
21111 |
Salary |
240,000 |
130,000 |
150,000 |
22112 |
Telephone and internet |
30,000 |
12,500 |
17,500 |
22311 |
Office materials |
60,000 |
25,000 |
35,000 |
26311 |
Operational grant |
180,000 |
90,000 |
120,000 |
22521 |
Productive materials |
120,000 |
50,000 |
75,000 |
Additional information:
Uncleared office materials is Rs 5,250
Required: Statement of expenditures
[Answer: Balance of budget = Rs 232,500
Viz 90,000; 12,500; 25,000; 60,000; 45,000
In % = 63.1%, 48.81%, 14.29%, 63.1%, 0.83%, 62.26%, 36.9%
SOLUTION:
Explain:
In the question, expenses upto Magh (last month) and upto Falgun (current month) are given.
We should find-out expenses of Falgun (current month) and balance of budget.
Here hint
7 |
= 5+6 |
7 – 5 |
= 6 |
150,000 – 130,000 |
= 20,000 |
17,500 – 12,500 |
= 5,000 |
35,000 – 25,000 |
= 10,000 |
120,000 – 90,000 |
= 30,000 |
75,000 – 50,000 |
= 25,000 |
AGF No. 210
Central/Province/Local Level
Operating Level Office
Office Code No. 019
Statement of Expenditures
For the month of Falgun
BH No. |
Expenditure or Financial code/name |
Annual Budget |
Release Upto CM |
Expenditure Upto LM |
Expenditure of CM |
Expenditure upto CM |
Uncleared Advance |
Net of Uncleared |
Balance of Budget |
||
|
|
|
(Falgun) |
(Magh) |
(Falgun) |
(Falgun) |
|
Advance |
|
||
1 |
2 |
3 |
4 = 7 |
5 |
6 |
7 = 5+6 |
8 |
9 = 7–8 |
10 = 3–7 |
||
21111 |
Salary |
240,000 |
150,000 |
130,000 |
20,000 |
150,000 |
|
150,000 |
90,000 |
||
22112 |
Telephone and internet |
30,000 |
17,500 |
12,500 |
5,000 |
17,500 |
|
17,500 |
12,500 |
||
22311 |
Office materials |
60,000 |
35,000 |
25,000 |
10,000 |
35,000 |
5,250 |
29,750 |
25,000 |
||
26311 |
Operational grant |
180,000 |
120,000 |
90,000 |
30,000 |
120,000 |
|
120,000 |
60,000 |
||
22521 |
Productive materials |
120,000 |
75,000 |
50,000 |
25,000 |
75,000 |
|
75,000 |
45,000 |
||
Grand total |
630,000 |
397,500 |
307,500 |
90,000 |
397,500 |
5,250 |
392,250 |
232,500 |
|||
Comparison with annual budget in % |
63.1% |
48.81% |
14.29% |
63.1% |
0.83% |
62.26% |
36.9% |
||||
|
|
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|
|
||||||||||
Signature of Preparer: |
Signature of Approver: |
||||||||||
Name: |
ABC |
Name: |
XYZ |
||||||||
Position: |
Accountant |
Position: |
Office-in-charge |
||||||||
Date: |
2077-10-30 |
Date: |
2077-10-30 |
||||||||
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Accounting Equation |
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Basic Journal Entries in Nepali |
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Basic Journal Entries |
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Journal Entry and Ledger |
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Ledger |
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Subsidiary Book |
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Cash Book |
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Trial Balance & Adjusted Trial Balance |
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Bank Reconciliation Statement (BRS) |
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Depreciation |
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Final Accounts: Class 11 |
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Adjustment in Final Accounts |
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Capital and Revenue |
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Single Entry System |
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Non-Trading Concern |
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Government Accounting |
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Goswara Voucher (Journal Voucher) |
###########
Here, Amount = Rs = $ = £ = € = ₹ = Af = ৳ = Nu = Rf = රු = Br = P = ₦ = Birr = Currency of your country
PROBLEM: 2B
Following transactions are provided:
Expenses of Marg |
Budget Head |
Annual Budget |
Expenses upto Marg |
56,250 |
Employees’ remuneration |
675,000 |
281,250 |
12,500 |
Dearness allowance |
150,000 |
62,500 |
3,750 |
Local allowance |
45,000 |
18,750 |
2,500 |
Uniform |
90,000 |
37,500 |
1,250 |
Office Supplies |
15,000 |
6,250 |
25,000 |
Equipment |
300,000 |
125,000 |
Additional information:
Uncleared advance of local allowance was Rs 2,000.
Required: Statement of expenditure
[Answer: Balance of budget = Rs 743,750
Viz 193,750; 87,500; 26,250; 52,500; 8,750; 175,000
In % = 41.67%, 33.73%, 7.94%, 41.67%, 0.16%, 41.51%, 58.33%
SOLUTION:
Explain:
In the question, expenses upto Marg/Mansir (current month) and expenses of Marg (current month) are given.
We should find-out expenses upto Kartik (last month), net of uncleared advance and balance of budget.
Here hint
7 |
= |
5+6 |
7 – 6 |
= |
5 |
281,250 – 56,250 |
= |
225,000 |
62,500 –12,500 |
= |
50,000 |
18,750 – 3,750 |
= |
15,000 |
37,500 – 2,500 |
= |
35,000 |
6,250 – 1,250 |
= |
5,000 |
125,000 – 25,000 |
= |
100,000 |
AGF No. 210
Central/Province/Local Level
Operating Level Office
Office Code No. 019
Statement of Expenditures
For the month of Marg
BH No. |
Expenditure or Financial code/name |
Annual Budget |
Release Upto CM |
Expenditure Upto LM |
Expenditure of CM |
Expenditure upto CM |
Uncleared Advance |
Net of Uncleared |
Balance of Budget |
||
|
|
|
Marg |
Kartik |
Marg |
Marg |
|
Advance |
|
||
1 |
2 |
3 |
4 = 7 |
5 |
6 |
7 = 5+6 |
8 |
9 = 7–8 |
10 = 3–7 |
||
21111 |
Employees’ remun. |
6,75,000 |
281,250 |
225,000 |
56,250 |
281,250 |
|
281,250 |
393,750 |
||
21113 |
Dearness allowances |
1,50,000 |
62,500 |
50,000 |
12,500 |
62,500 |
|
62,500 |
87,500 |
||
22312 |
Local allowance |
45,000 |
18,750 |
15,000 |
3,750 |
18,750 |
2,000 |
16,750 |
26,250 |
||
21121 |
Uniform |
90,000 |
37,500 |
35,000 |
2,500 |
37,500 |
|
37,500 |
52,500 |
||
22311 |
Office materials |
15,000 |
6,250 |
5,000 |
1,250 |
6,250 |
|
6,250 |
8,750 |
||
29511 |
Equipment |
3,00,000 |
125,000 |
100,000 |
25,000 |
125,000 |
|
125,000 |
175,000 |
||
Grand total |
12,75,000 |
531,250 |
430,000 |
101,250 |
531,250 |
2,000 |
529,250 |
743,750 |
|||
Comparison with annual budget in % |
41.67% |
33.73% |
7.94% |
41.67% |
0.16% |
41.51% |
58.33% |
||||
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Signature of Preparer: |
Signature of Approver: |
||||||||||
Name: |
ABC |
Name: |
XYZ |
||||||||
Position: |
Accountant |
Position: |
Office-in-charge |
||||||||
Date: |
2077-8-30 |
Date: |
2077-8-30 |
||||||||
Here, Amount = Rs = $ = £ = € = ₹ = Af = ৳ = Nu = Rf = රු = Br = P = ₦ = Birr = Currency of your country
PROBLEM: 2C
The following information is given by Operating Level Office (code 56):
Budget Head |
BH No. |
Annual Budget |
Expenses upto Ashwin (LM) |
Balance of Budget |
Salary |
21111 |
300,000 |
75,000 |
200,000 |
Other allowance |
21119 |
30,000 |
10,000 |
10,000 |
Food materials |
21122 |
40,000 |
10,000 |
27,000 |
Dress materials |
21121 |
35,000 |
8,500 |
24,000 |
Office materials |
22311 |
50,000 |
15,000 |
30,000 |
Additional information:
(a) Advance column of bank cash shows in debit Rs 6,000 and Rs 2,000 in credit of office materials.
Required: Statement of expenditure showing annual budget in percentage for the month of Kartik
[Answer: Balance of budget = Rs 291,000
Viz 200,000; 10,000; 27,000; 24,000; 30,000
In % = 36.04%, 26.04%, 10%, 36.04%, 0.88%, 35.16%, 63.96%
SOLUTION
Given and working note:
In the question, expenses upto Ashwin (last month) and balance of budget are given.
We should find-out expenses of Kartik (current month), expenses upto Kartik and net of uncleared advance.
Here hint |
|
|
Again, |
|
|
10 |
= |
3–7 |
7 |
= |
5+6 |
3–10 |
= |
7 |
7 – 5 |
= |
6 |
300,000 – 200,000 |
= |
100,000 |
100,000 – 75,000 |
= |
25,000 |
30,000 – 10,000 |
= |
20,000 |
20,000 – 10,000 |
= |
10,000 |
40,000 – 27,000 |
= |
13,000 |
13,000 – 10,000 |
= |
3,000 |
35,000 – 24,000 |
= |
11,000 |
11,000 – 8,500 |
= |
2,500 |
50,000 – 30,000 |
= |
20,000 |
20,000 – 15,000 |
= |
5,000 |
AGF No. 210
Central/Province/Local Level
Operating Level Office
Office Code No. 56
Statement of Expenditures
For the month of Marg
BH No. |
Expenditure or Financial code/name |
Annual Budget |
Release Upto CM |
Expenditure Upto LM |
Expenditure of CM |
Expenditure upto CM |
Uncleared Advance |
Net of Uncleared |
Balance of Budget |
||
|
|
|
Kartik |
Ashwin |
Kartik |
Kartik |
|
Advance |
|
||
1 |
2 |
3 |
4 = 7 |
5 |
6 |
7 = 5+6 |
8 |
9 = 7–8 |
10 = 3–7 |
||
21111 |
Salary |
300,000 |
100,000 |
75,000 |
25,000 |
100,000 |
|
200,000 |
200,000 |
||
21119 |
Other allowance |
30,000 |
20,000 |
10,000 |
10,000 |
20,000 |
|
10,000 |
10,000 |
||
21122 |
Food materials |
40,000 |
13,000 |
10,000 |
3,000 |
13,000 |
|
27,000 |
27,000 |
||
21121 |
Dress materials |
35,000 |
11,000 |
8,500 |
2,500 |
11,000 |
|
24,000 |
24,000 |
||
22311 |
Office materials |
50,000 |
20,000 |
15,000 |
5,000 |
20,000 |
4,000 |
16,000 |
30,000 |
||
Grand total |
455,000 |
164,000 |
118,500 |
45,500 |
164,000 |
4,000 |
160,000 |
291,000 |
|||
Comparison with annual budget in % |
36.04% |
26.04% |
10% |
36.04% |
0.88% |
35.16% |
63.96% |
||||
|
|
||||||||||
|
|
||||||||||
Signature of Preparer: |
Signature of Approver: |
||||||||||
Name: |
ABC |
Name: |
XYZ |
||||||||
Position: |
Accountant |
Position: |
Office-in-charge |
||||||||
Date: |
2077-7-30 |
Date: |
2077-7-30 |
||||||||
#####
PROBLEMS AND ANSWERS OF STATEMENT OF EXPENDITURES |
Here, Amount = Rs = $ = £ = € = ₹ = Af = ৳ = Nu = Rf = රු = Br = P = ₦ = Birr = Currency of your country
PROBLEM: 2A
The following extracted transactions are given by Province Level Office (code 046; amount in hundred):
Budget head |
BH No. |
Annual Budget |
Expenditure upto Ashwin |
Expenditure upto Bhadra |
Salary of staff |
21111 |
170,000 |
43,000 |
26,400 |
Field allowance |
21114 |
36,000 |
12,000 |
6,000 |
Food materials |
21122 |
25,000 |
10,000 |
7,000 |
Office materials |
22311 |
30,000 |
10,000 |
10,000 |
Machinery |
29511 |
80,000 |
55,000 |
25,000 |
Additional information:
Bank cash book showed in advance column of the salary as debit Rs 15,000 and credit Rs 9,225 in current year.
Required: Statement of expenditure
[Answer: Balance of budget = Rs 211,000
Viz 127,000; 24,000; 15,000; 20,000; 25,000
In % = 38.12%, 21.82%, 16.30%, 38.12%, 1.69%, 36.43%, 61.88%
Here, Amount = Rs = $ = £ = € = ₹ = Af = ৳ = Nu = Rf = රු = Br = P = ₦ = Birr = Currency of your country
PROBLEM: 2B
The following information is given by Rural Municipality Office:
Budget head |
BH No. |
Annual Budget |
Expenditures of Poush |
Budget balance |
Salary |
21111 |
900,000 |
75,000 |
225,000 |
Dearness allowance |
21113 |
144,000 |
12,000 |
36,000 |
Electricity and water |
22111 |
45,000 |
3,000 |
27,000 |
Office materials |
22311 |
180,000 |
36,000 |
75,000 |
Furniture |
29311 |
216,000 |
30,000 |
90,000 |
Additional information:
Bank cash book showed uncleared advance: salary Rs 7,550 and office materials Rs 3,700.
Required: Statement of expenditure
[Answer: Balance of budget = Rs 453,000
Viz 225,000; 36,000; 27,000; 75,000; 90,000
In % = 69.49%, 58.99%, 10.51%, 69.49%, 0.76%, 68.74%, 30.51%
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