Traditional Filing System (Misil Filing and Box Filing)

Traditional Filing System

Traditional filing system is general filing system.

It was used to use in business and government offices in old time.

It is still in practice where number of files and letters are in limited. 

There are two systems in traditional filing systems.

They are misil filing and box filing.

(A) Misil Filing

Misil filing is the oldest filing system.

Preservation the letters and documents related to particulars case is known misil filing.

Under this method, all the document of particulars case is compiled in chronological order.

They are punched at top corner and tied with lace.

These files are wrapped with red piece of cotton cloth.

The documents of earlier date will be placed on bottom and documents of latest date will be on top.

Generally, misil filing is used in police stations (offices) and courts in Nepal.

Each file is given separate misil number like 1 for civil case, 2 for criminal case etc.

Advantages of misil filing

The main advantages of misil filing are as follows:

a.     It is easy to understand and easy to operate.

b.    It provides easy location because every misil file has separate number.

c.     It is economical because it does not require any card, drawer and cabinet.

d.    It is flexible because documents can be added or removed easily etc.

Disadvantages of misil filing

The main disadvantages of misil filing are as follows:

a.     It is unscientific and unsuitable other than police stations and courts.

b.    It consumes more time in punching and filing.

c.     It takes more time to locate (find out) documents of particulars person.

d.    It is not safe filing system because files are kept in open place etc.

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(2) Box Filing

Box filing is the modern system of traditional filing system.

Under this system, box is prepared for certain size.

Box may be made of metal, wood or card board.

Under this method, all the document of particulars case is compiled in chronological order.

The documents of earlier date will be placed on bottom and documents of latest date will be on top.

Box file is used for temporary period.

Generally, valuable documents of property are kept in this method.

Advantages of box filing

The main advantages of box filing are as follows:

a.     It is easy to understand and easy to operate.

b.    It provides more safety because box remains closed.

c.     It is economical because box works as drawer and cabinet.

d.    It consumes less space because box can be put at corner, on the table or floor etc.

Disadvantages of box filing

The main disadvantages of box filing are as follows:

a.     It is not suitable for large organization.

b.    Only limited numbers of files can be kept in one box.

c.     It is suitable for valuable paper of permanent assets.

d.    It consumes more time to find require paper because papers are kept in pile etc.

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