\u00a0<\/span><\/p>\n <\/span><\/p>\n \u00a0<\/span>\u00a0<\/span><\/p>\n There may be different procedure to purchase inventory from one organization to another organization. <\/span><\/p>\n Purchase department must analysis:<\/span><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>What to purchase?<\/span><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>When to purchase?<\/span><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>From where\/whom to purchase?<\/span><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>How much to purchase?<\/span><\/p>\n \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>At what price to purchase? <\/span><\/p>\n \u00a0<\/span><\/b><\/p>\n \u00a0<\/span><\/b><\/p>\n 1.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Purchase requisition from production department, maintenance department and store department.<\/b><\/span><\/p>\n 2.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Find out best suppliers inviting tender or quotation.<\/span><\/p>\n 3.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Choose the supplier who can supply best quality inventory at minimum cost.<\/span><\/p>\n 4.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>After receiving inventory, inspect, test and tally properly.<\/span><\/p>\n 5.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Payment made to suppliers after checking, inspecting the inventory.<\/span><\/p>\n 6.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Carry or store inventory properly on receive note.<\/span><\/p>\n 7.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>Issue the inventory only after authorized requisition and record on issue note etc.<\/span><\/p>\n \u00a0<\/span><\/b><\/p>\n \u00a0<\/span><\/b><\/p>\n Generally purchase officer does not purchase inventory himself. <\/span><\/p>\n With the help of purchase department\/requisition, the purchase officer knows it.\u00a0 <\/span><\/p>\n For inventory purchase, purchase requisition form is needed. <\/span><\/p>\n This form is prepared by storekeeper. <\/span><\/p>\n The purchase requisition is prepared in three copies. <\/span><\/p>\n Original copy is sent to purchase department. <\/span><\/p>\n Second copy is kept by storekeeper or related department. <\/span><\/p>\n Third copy is sent to executive officer. <\/span><\/p>\n There are two types of purchase requisition, regular purchase and special purchase. <\/span><\/p>\n \u00a0<\/span><\/b><\/p>\n Regular purchase<\/span><\/b>: it is prepared by storekeeper when materials reach to re-order level.<\/span><\/p>\n Special purchase<\/span><\/b>: it is prepared by department head to avoid shortage of materials. <\/span><\/p>\n \u00a0<\/span><\/p>\n Specimen form of purchase requisition<\/span><\/i><\/p>\n Everest Company Limited<\/span><\/b><\/p>\n Purchase Requisition<\/span><\/b><\/b><\/p>\n<\/td>\n<\/tr>\n Regular\/Special<\/span><\/b><\/p>\n<\/td>\n<\/tr>\n S. No.: \u2026\u2026\u2026\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Date: \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/span><\/p>\n<\/td>\n<\/tr>\n Required by: XYZ Department \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Name of materials required: \u2026\u2026\u2026<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n SN<\/span><\/p>\n<\/td>\n Description of Materials <\/span><\/p>\n<\/td>\n Store Code No.<\/span><\/p>\n<\/td>\n Quantity Required<\/span><\/p>\n<\/td>\n Remarks <\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n Requested by: \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Approved by: \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026\u2026.<\/span><\/p>\n<\/td>\n<\/tr>\n \u00a0<\/span><\/p>\n<\/td>\n<\/tr>\n For purchase department only<\/span><\/b><\/p>\n<\/td>\n<\/tr>\n Quotations invited from:<\/i><\/b><\/span><\/p>\n<\/td>\n<\/tr>\n a.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/span><\/p>\n<\/td>\n<\/tr>\n b.\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/span><\/p>\n<\/td>\n<\/tr>\n c.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span>\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.\u2026..<\/span><\/p>\n<\/td>\n<\/tr>\n Order placed: \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Purchase officer: \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026\u2026\u2026..<\/span><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n \u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Click on the photo for FREE <\/span><\/b>e<\/span><\/b>Books<\/span><\/b><\/p>\nPurchase Procedures and Control<\/span><\/b><\/b><\/h2>\n
Some important procedures are here:<\/span><\/b><\/h3>\n
Purchase Requisition<\/span><\/b> <\/b><\/h2>\n
\n\n
\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n